How to Request Accommodations

Students with disabilities should begin the accommodation process as early as possible. Arranging accommodations can require time, so students should register with the Access & Testing Services office prior to the start of each semester to ensure accommodations are available as soon as possible. Examples of accommodations that take time to arrange may include, but are not limited to, texts in alternate formats, hiring sign language interpreters, and procuring additional technology.

Students may request services at any point during the semester; however, accommodations cannot be used until students have completed the interactive accommodation process with Access & Testing Services, and accommodations are not retroactive. If academic accommodations are necessary, an "Accommodation Letter" will be prepared by Access & Testing Services for students to discuss with instructors. For other access issues to campus programs and services, contact the Access & Testing Services to discuss. This might include things such as physical access to buildings, communication barriers, or access to co-curricular activities. We encourage students to do this as soon as possible each semester enrolled to discuss such matters in confidence.

Use this form: UACCB Request for Accommodations Form

Contact Access & Testing Services at 870-612-2013 if a different format is needed.

The process is a little different depending on whether or not you are still in high school (concurrent) or not a high school student (non-concurrent).  See the details in each process below.

STEP 1: Initiate a request for an Accommodation Letter

Complete the UACCB Request for Accommodations Form.

STEP 2: Documentation of disability

Provide documents that explain the disability and/or health condition to Access & Testing Services. If you are a returning student, provide any updates to your documentation.

STEP 3: Schedule and meet with the Access & Testing Services Specialist to discuss accommodation or access needs

Contact Access Services at access@uaccb.edu or call 870-612-2056 for an appointment.

You may not need an in-person meeting: (In this case, after you complete the request form, the Access Office will email you the Accommodation Letter.)

1. IF you have an Accommodation Letter from the Access Office and it has been less than 12 months and your access needs have not changed OR
2. IF you only need and are approved for:
   • Extended time on tests and quizzes (150 – 200% of regular time)
   • Distraction Reduced testing environment
   • Permission to record lectures

If you prefer to arrange your accommodated tests or recording of lectures with your instructor, you will not need to meet with Access Services unless you want to do so or need assistance.

STEP 4: Complete a Consent to Release Information-within UACCB form

STEP 5: Receive and review your Accommodation Letter

Based on the information received in the registration meeting and the supporting documentation provided, Access & Testing Services completes the Accommodation Letter and emails it to the student and their instructors via DocuSign.

STEP 6: Faculty should sign the letter and return it to our office via Docusign

Students should keep a copy for their records.  The Access & Testing Services Office can print a copy for you, if requested.

STEP 7: Students and faculty discuss the Accommodation Letter if needed

NOTE: The student should discuss any need to change or update accommodations with the Access & Testing Services Office. If changes are made, new Accommodation Letters can be issued. If schedule changes are made, request a new letter.

All students must request new Accommodation Letters each semester/registration period.

If you have new classes, you need to request a new letter!

Definition: Concurrent students are enrolled in high school and college classes at the same time.

NOTE:  All high school students will complete a Concurrent Student Enrollment Form, even if not requesting accommodations. This form is provided by your counselor or career coach. Check the box to request accommodations. It does not guarantee accommodations. Continue with the rest of the steps below.

STEP 1: Complete the Request for Accommodations Form online

Complete the UACCB Request for Accommodations Form online.

Submit it to the Access & Testing Services Office online. If an alternate format, such as a paper copy is needed, contact Access & Testing Services.

STEP 2: Complete a Concurrent Form – Consent to Release Information

This is required in order for the high school to release the disability documentation. It also allows UACCB staff to communicate with each other regarding the student in order to arrange accommodations. If you are under the age of 18, a parent signature is also needed. This form is available from the Access & Testing Services Office.

STEP 3: Documentation of Disability

Provide documents that explain the disability and/or health condition to the Access & Testing Services Office. These can be emailed to access@uaccb.edu or taken to UACCB, Access & Testing Services, room 232 Main Classroom Building, 2005 White Drive, Batesville, AR 72501.

Concurrent students’ IEP/504 Plans apply at the high school level and are considered in the decision-making college access process, but are not automatically applied at the college level. The Student Request for Accommodations Form has some documentation guidance. Also review the Documentation Guidance section of this handbook.

STEP 4: Schedule and meet with the Access & Testing Services Specialist

Discuss accommodation or access needs. Call 870-612-2056 or email access@uaccb.edu for an appointment. Your high school counselor may coordinate a meeting via Zoom or Microsoft Teams with the Access & Testing Services Office.

You can skip the meeting if you only need one or more of the following and are approved based on the documentation you provided. If you need help arranging the details of your accommodations do not skip this meeting.

1. Extended time on tests and quizzes (150 – 200% of regular time)
2. Distraction Reduced testing environment
3. Permission to record lectures

We will email you an Accommodation Letter and instructions for requesting testing accommodations. Sign the letter and return it to our office via Docusign. If you prefer to arrange your accommodated tests or recording of lectures with your instructor, you will not need to meet with Access Services unless you want to do so or need assistance.

NOTE: If you are eligible for testing accommodations and ride a bus to and from UACCB to attend class, you will need to discuss testing accommodations with the Access & Testing Services Specialist.

STEP 5: Receive and review your Accommodation Letter

Based on the information received in the registration meeting and the supporting documentation provided, Access & Testing Services completes the Accommodation Letter and emails it to the student and his or her instructors via DocuSign. Check your email for this.

STEP 6: Faculty should sign the letter and return it to Access & Testing Services via Docusign

You should keep a copy for your records. The Access & Testing Services can print a copy for you, upon request.

STEP 7: Students and faculty discuss the Accommodation Letter if needed

NOTE: The student keeps the Access & Testing Services Office up-to-date with any changes, and discusses any need to change or update accommodations; if changes are made, new Accommodation Letters can be requested. If schedule changes are made, request a new letter.

All students must request new Accommodation Letters each semester/registration period. If you have new classes, you need to request a new letter!