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University of Arkansas Community College at Batesville All students enrolled at UACCB must meet the following Satisfactory Academic Progress (SAP) requirements. If a student is not making SAP, their financial aid may be suspended at any time. A Student’s academic progress will go through an annual review at the conclusion of the spring semester of each school year and/or during the application process. Students on financial aid probation will be reviewed at the end of each semester and each summer term. Transfer work will be evaluated in the same manner as credit hours received at UACCB. 1. Students must be admitted and seeking an associate degree, a technical certificate or a certificate of proficiency in EMT or Early Childhood Education. Students enrolled in a two-year associate program will be allowed the equivalent of six full-time semesters to complete the degree or certificate. Students enrolled in a certificate granting program will be allowed the equivalent of three full-time semesters to complete the certificate. Summer enrollment will be evaluated as one semester. A Student pursuing a degree that requires admission to that program must be admitted to the program by the end of the student's fourth full-time semester. 2. Students must successfully complete, as a minimum, the hours of credit indicated in the SP Chart. Allowances will be made on an individual basis for semesters involving remedial courses. As a minimum, students must complete two-thirds of their attempted coursework each semester and maintain a 2.0 G.P.A. (The completion of development courses is considered in the two-thirds attempted/completion standard.) SAP Chart
3. Withdrawal from the university and/or receiving a 0.00 G.P.A. for a semester is viewed as unsatisfactory progress and will be reviewed at the conclusion of each fall, spring and summer terms. 4. All students must maintain a minimum G.P.A. of 2.0, either cumulatively or for the term. If at any point it is clear that a student will not be able to graduate in six semesters, the student becomes ineligible for federal aid. Students repeating courses should have their academic transcript recalculated. 5. Incomplete course work will be evaluated as failing grades until the course has been satisfactorily completed or an explanation accepted by the Financial Aid Office. 6. Students pursuing a second undergraduate degree or certification will need to submit a degree plan approved by their academic advisor indicating the required courses. If approved by the financial aid office, a new maximum time frame will be established for that pursuit. 7. Students may appeal to have their eligibility restored if there are extenuating circumstances related to their academic progress. Such situations may include unplanned medical conditions, victim of a severe crime, or a participant in a vehicle accident. These situations do not ensure that your appeal will be approved. They are merely examples of situations that have been reviewed in the past and might be considered as extenuating. 8. When a student has been placed on Financial Aid Denial completes the required coursework to bring him or her back into compliance, it is the student's responsibility to notify the financial aid office via appeal. Any coursework completed while attempting to meet compliance guidelines must be completed at the student's expense. 9. Students who have more than 60 attempted hours are not eligible for a further appeal if they have a cumulative GPA of less than 2.0. Such students may consult with the UACCB Financial Aid Office to determine whether any other avenues for review may be open to them. 10. The committee will review appeals on the Wednesday before the first day of class each semester. The committee will also typically review student appeals on the 2nd and 4th Monday of the month. The committee will notify the student of its decision by replying to the email address submitted with the appeal. Neither the committee nor the financial aid staff will give appeal results over the phone. Submitting an Appeal Students may appeal to have their eligibility restored if there are extenuating circumstances related to their academic progress. Extenuating circumstances are typically identified as situations beyond the student’s control that do not allow them to successfully complete the semester; such situations may include unplanned medical conditions, victim of a severe crime, or a participant in a vehicle accident. These situations do not insure that your appeal will be approved they are merely examples of situations that have been reviewed in the past and might be considered extenuating. Students may only submit their appeals in writing and must follow the prescribed guidelines below: The committee will only review your appeal once in any given semester. Notice: Satisfactory academic progress appeals will typically be reviewed by the committee on the second and fourth Monday of every month. For an appeal to be reviewed on one of these days, the appeal information must be received by the financial aid office by 5:00 p.m. the Friday before. The appeal must include the following: student's full name and student ID and student ID number (or social security number) listed on it. Appeals that do not have this information will not be reviewed by the committee. The appeal needs to be typed on standard 8 ½ by 11 paper. The appeal should be double-spaced and no more than 2 pages in length. Appeals that do not meet these standards will not be reviewed by the committee. The appeal should clearly identify your extenuating circumstances for the term(s) in question. Any necessary documentation that can help validate your appeal should be turned in with the appeal. Such documentation may include hospital records, police records, court records, letter from a doctor, and any documentation that may help in identifying your particular situation. Not all appeals are required to have documentation, but the committee will review an appeal only once in any given semester; therefore, a student submitting an appeal should include all information available to aid in the decision making process. Students who have 30 hours or more are required to submit a degree plan form with their appeal. Appeals that are submitted without a required degree plan will not be reviewed by the committee. Submit your appeal to the Financial Aid & Scholarships Office located in Suite 100 of Independence Hall Checking the Status of an Appeal
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UACCB Financial Aid & Scholarships Independence Hall, Suite 100 P.O. Box 3350 Batesville, AR 72503 |
